Report Absence

To report an absence for students in Grades K-6, please call Ms. Wolf at 513.563.5000 x 124

To report an absence for students in Grades 7-12, please call Ms. Ewing at 513.563.5000 x 166

DISTRICT ATTENDANCE POLICY

LEGAL REQUIREMENT

Ohio Revised Code, Section 3321.01:

All children between ages six (6) and eighteen (18) are of compulsory school age and must attend school.

Ohio Revised Code, Section 3321.03:

It is the parent’s responsibility to cause the child to attend school.

EXCUSED ABSENCES

  • Personal illness or injury

  • Medical or dental appointments (partial days, in most cases)

  • Illness or death in the family

  • Funeral of immediate family member or relative

  • Religious holiday (not counted against the six (6) day rule)

  • Appointments for court

  • Pre-approved absences.Five (5) days per year approved in advance by the principal.These days shall be included in the six (6) day absencerule.

  • Head lice.Children excluded from school due to head lice are allowed one (1) excused absence on two (2) separate occasions in a school year.Absences beyond this number are unexcused unless the additional absences are covered within the six (6) parent/guardian notes or a physician et al. excuse.

  • Emergencies and other reasons deemed good and sufficient by the principal.

UNEXCUSED ABSENCES AND TARDIES

The school administration will make the final decision whether an absence/tardy is excused or unexcused.  In general, unexcused absences/tardies include (but are not limited to):

  • Experiencing transportation problems at home or on the way to school

  • Remaining at home to complete school assignments

  • Missing school without legitimate illness

  • “My mom didn’t get me up”

  • Not having suitable clothing to wear to school

  • Any form of recreation (unless pre-approved absence days)

  • Personal business that can be done after school or on weekends

  • “Helping at home” or “Was needed at home”

  • “I had a game last night”

  • Senior pictures/portraits

DOCUMENTATION OF ABSENCE/TARDY

Generally, six (6) absences from school per school year or five (5) tardies to school per school year for the reasons identified as “Excused Absences” may be documented by a parent/guardian phone call.  Medical notes shall not count against the eight (8) parent/guardian phone calls for absences or five (5) parent/guardian phone calls for tardies.  Absences in excess of six (6) per school year or tardies in excess of five (5) per school year may not be excused by a parent and shall require documentation by the child’s treating physician, nurse practitioner, or physician assistant – unless an absence is otherwise excused by the principal due to an unusual circumstance.

The foregoing general rule is for the convenience of school officials in the administration of this attendance regulation.  This does not create an entitlement for a child to be absent from school six (6) days per school year or tardy to school five (5) days per school for reasons other than those identified for Excused Absences.  Application of this general regulation may be waived by school officials where circumstances indicate that its application does not serve the child’s best interest.  Those circumstances include, but are not limited to, the child’s and/or the child’s siblings’ attendance in the current or prior school years.

In all instances where students/parents/guardians have been adjudicated guilty for truancy-related offenses (habitual/chronic truancy and contributing) and are currently under active supervision or probation, excused absences shall be granted only on the condition of a note from a physician, nurse practitioner, physician assistant, or personally excused from school by the school principal.

Nothing contained in this attendance regulation is intended nor should be construed as restricting the discretion of school officials to make such inquiries and request such verification/documentation as is reasonably necessary to determine if an absence/tardy is for any of the reasons identified in this regulation as “Excused Absences.”

REPORTING AND MONITORING STUDENT ABSENCES

  • It is the obligation of the parent/guardian to report the child’s absence or tardy each day the student is absent.

  • The parent/guardian should phone the students school building within 2 hours of the start of the school day each day the student is absent.

  • A school logged parent/guardian phone call received by the attendance office, on each day of the student’s absence, for any of the excused absences below, is sufficient to excuse the child’s absence.After the student’s sixth (6th) parent phone call, upon the student’s return to school the parent/guardian shall provide written documentation from a treating physician, nurse practitioner, or physician assistant stating the day(s) absent and reason for such absence.

  • Written documentation from the parent/guardian/non-doctor’s note may be in the form of an e-mail or fax to the proper school authority or directly from a physician’s office, if permitted by the physician’s office.

  • If within five (5) school days after returning to school following an absence, written documentation has not been received, the absence will be “unexcused.”

  • The parent/guardian (and not the school) maintains responsibility to make certain the telephone call and/or absence note was submitted to the proper school attendance authority in a timely fashion.

  • If the parent/guardian fails to contact the school and school personnel have to initiate contact with the parent/guardian via phone call and they DO NOT make direct contact with a parent/guardian the absence will be considered unexcused until a parent/guardian makes direct contact with the attendance office on the day of the student’s absence. After that date, the student must submit a written parent note within 5 days to excuse the absence.

TARDY

Three (3) unexcused tardies equals one day unexcused absence.  Tardy to classes is handled on an in-school basis and is not included in the 3UT’s = 1UA provision.

Consequences of Tardiness

6 Unexcused Tardies   -- After school detention

8 Unexcused Tardies   -- Extended school day

10 Unexcused Tardies -- In-School Detention

12 Unexcused Tardies -- Out of school suspension

Tardy to Class

A student will be considered truant if he/she is absent from class without the knowledge or consent of a parent and/or school officials.  It must be noted that parents cannot detain their children from school without legal cause.  Continual truancies will be referred to juvenile court.  Students caught leaving school grounds during the school day will receive disciplinary consequences.

Skipping Class

A student shall not be absent from class without authorization from school personnel.  A student found skipping class will be issued disciplinary consequences.  Students who leave the school grounds without permission may be suspended for the first offense.

MEDICAL EXCUSES

Medical excuses are acceptable documentation of an absence or tardy to school following a personal, in-office or hospital examination by a physician, nurse practitioner, or physician assistant.  Physicians, et. al., may only excuse absences or tardies to school for the specific date(s) the student was under his/her direct medical care - during which the student was medically unable to attend school.  Excessive medical excuses may result in the school contacting the physician’s office for additional medical documentation.

CHRONIC ILLNESS WAIVER

Beyond a student’s initial six (6) absences, additional absences for a chronic medical condition may be approved in advance by the child’s physician, nurse practitioner, or physician assistant without the need for the child to be seen by the physician et al.  Parents/guardians shall obtain this Waiver from the school nurse.

 

MILITARY PROVISION

Students may receive up to five (5) additional excused absences per school year for the purpose of attending the deployment or return of a military parent/sibling.  These days shall be approved in advance by the principal and will not count against the normal six (6) excused absences provision.  Additional days of excused absences may be approved by the principal in special circumstances.

MAKE-UP WORK

Excused absences and tardies allow students to make-up all missed class work, tests, and assignments.  The general rule is the length of make-up opportunity is equivalent to the length of the absence.  Students may not make-up class work, tests, and assignments missed due to unexcused absences or tardies.

TRUANCY

Truancy is defined by Ohio Revised Code, Section 3313.609, as “any absence that is not excused.” A student will be considered truant if he/she is absent from class without the knowledge or consent of a parent and/or school officials.  It must be noted that parents cannot detain their children from school without legal cause.  Continual truancies will be referred to juvenile court.  Students caught leaving school grounds during the school day will receive disciplinary consequences.

 Important Notes:  1) Formal court proceedings may be initiated without utilizing the above sequence. 2) According to ORC 3321.13(B) the Board may authorize the Superintendent to establish a hearing and notification procedure for the purpose of denying a student’s driving privileges if that student of compulsory school age has been absent without legitimate excuse for more than 10 consecutive days or a total of at least 7 days during semester.

Truancy Charges Filed in Court

Truancy charges may be filed against students (12+ y/o) who become chronic or habitual truants.  “Contributing” charges may be filed against the parent(s)/guardian(s).

Consequences

  • 2 Unexcused Absences Formal notification letter sent to parent/student

  • 6 Unexcused Absences Truancy diversion meeting (no show will result in filing of charges)

  • 15 Unexcused Absences* Truancy charges filed with Juvenile Court

Chronic Truancy (Delinquency)

  • 7 consecutive unexcused absences Truancy charges filed with Juvenile Court; or

  • 10 unexcused absences in one month Truancy charges filed with Juvenile Court; or

  • 15 unexcused absences in a school year Truancy charges filed with Juvenile Court

Important Notes:  Students admitting to the truancy charge or adjudicated as unruly/delinquent for truancy (and parents/guardians who have pled or been found guilty of a “contributing” charge) may be ordered by the Juvenile Court to accumulate no further unexcused absences or tardies.  A Violation of Court Order or Community Control Violation may be filed against the student/parent/guardian for future unexcused absences or tardies.  Juvenile Court may retain jurisdiction of students until they graduate, obtain their GED or attain 21 years of age.

REPORTING ABSENCES

Lockland Elementary                                         513-563-5000 ext. 124

Lockland Middle/High School                            513-563-5000 ext. 166

EARLY DISMISSAL

A note is required from a parent for any changes from the dismissal routine.  This note should include the requested dismissal time, the reason for the early dismissal, and name of person picking your student up.  Only persons listed on your child’s Emergency Medical Form are authorized only to pick up your child.

CHANGE OF TELEPHONE NUMBER OR ADDRESS

The school must be able to contact you if there is an emergency involving your child.  Please notify the office when you have made a change of address, home telephone number, daytime (work) telephone number, or legal guardian.

EXTRA-CURRICULAR ACTIVITIES AND ATTENDANCE

Every student is expected to spend the entire day in school. Students absent in excess of 1/2 day of school are NOT eligible to participate in or attend any extracurricular activity on that day. An extracurricular activity is any school activity conducted after school hours, associated with school programs, whether they are held on campus or off school grounds. In the event of a true emergency, an exception may be granted by the building principal for an extracurricular activity. The parent of the absent student must contact the building principal as early in the day of the activity as possible to request such an exception. A student who is absent because of illness on the day of an extracurricular activity does not have a valid reason for an exception to this rule.

SCHEDULING CHANGES

Schedule changes can only be made during the 1st week of school.  Class changes may only be made according to the class availability and seating capacity.  Class changes will only be made due to legitimate academic concerns or reasons and must be approved by the principal.

MAKE-UP WORK

Upon returning to school after an illness, students have one day per excused absence to make up any missed work.   It is the student’s responsibility to promptly contact each teacher about missed work.  An exception would be a quiz, test, or project that was announced prior to the absence.  In this case, a student may be required to do such work on the day of return.  Work missed due to an unexcused absence or truancy may not be made up and may result in a zero.  Students who are absent due to a field trip are required to return assigned work on the following day.  If a student is absent for 3 days or more, make-up work may be retrieved from the school by notifying your child’s counselor.

During a Suspension

The first time that a student is suspended out of school for 3 days or less, he/she is permitted to make up work for full credit.  This includes assignments, tests, projects, speeches, etc.  The student is responsible for contacting his/her teachers to receive the assignments and to gather the appropriate materials. Students who are suspended for 4 days or more for a first time, or subsequent times, will  be given the opportunity to receive up to 50% credit for their work due to the seriousness of the offense.  All completed work is due within the same amount of days as suspended upon to return to school. 

INCOMPLETE WORK

At the end of a quarter, a grade of incomplete may be given for a subject at the discretion of the teacher for approved reasons.  Incomplete work must be made up within two weeks after the end of a grading period.  After two weeks, incomplete grades automatically become an “F”.